Adopted November 11, 2003
Article I. Name
The name of this organization shall be East Texas Nurse Practitioner Association, and herein referred to as ETNPA.
Article II. Purpose & Goals
Section 1. The purpose of ETNPA shall be:
T o advance, support, and promote the role of advanced practice nurses.
To promote accessible, quality health care by advanced practice nurses
Section 2. The goals of ETNPA shall be:
To provide continuing education programs for advanced practice nurses.
To act as a resource group for advanced practice nurses.
To promote communication and networking among advanced practice nurses.
To establish channels for communication and cooperation with other groups who share the purpose of ETNPA.
To advance and support standardized educational preparation of the advanced practice nurse.
Article III. Membership
Section 1. The membership of ETNPA shall be comprised of Regular, Associate, and Student members.
Section 2. Regular membership shall be composed of registered nurses who are prepared as advanced practice nurses. Regular members shall pay dues, may vote, hold elected or appointed office, and serve on committees.
Section 3. Associate membership shall be open to any non-advanced practice nurse interested in fostering the purpose and goals of ETNPA. Associate members shall pay dues and may have a voice and serve as committee members. They may not vote nor serve as officers of ETNPA. Associate members will be eligible to receive CEU credits awarded by the organization.
Section 4. Student membership is available for Advanced Practice nursing students currently enrolled in a graduate program. Student members must present documentation of current enrollment in a NP program when joining ETNPA and annually thereafter until graduation. Students may have a voice and serve as members of committees. They may not vote nor serve as officers of ETNPA. Dues may be waived.
Article IV. Annual Dues
Section 1. The Executive Committee with approval of the membership shall establish annual dues. Dues will be reviewed annually with changes
recommended as needed.
Section 2. Membership dues must be paid annually. Membership is annual from October 1 through September 31.
Section 3. MEMBERSHIP STATUS
Members in good standing are those members whose dues and assessments are paid in full. Members must be in good standing to attend meetings.
When actively serving in office, Executive Committee members are exempt from annual dues.
Delinquent members are those who have no paid their dues or assessments for more than sixty (60) days.
Prospective members, those who have never been a member of ETNPA, may visit a maximum of two (2) meetings prior to joining. After the two (2) meetings, the individual must join to continue attending meetings.
Members of any category may be removed from membership by a two-thirds (2/3) vote of the members of the Executive Committee.
It is the policy of ETNPA that any communication on behalf of the organization shall be official, at the direction of the President or Executive Committee. No statements will be made, either verbal or written that conflict with the position or policy of the organization. The President or Executive Committee should understand that by virtue or their position, that any statements may be perceived as official and made on behalf of the organization.
MEETING CODE OF CONDUCT
Members of ETNPA will:
• Act honestly, fairly, ethically and with integrity;
• Conduct themselves in a professional, courteous and respectful manner.
• A maximum of 2 (two) alcoholic beverages consumption while at meetings,
• Comply with all applicable laws, rules and regulations;
Article V. Government
Section 1. Officers: the elected officers of ETNPA shall be President, Vice President, and Secretary/Treasurer. To be eligible for election as an officer the candidate must have been a regular member of the organization for at least one year.
Section 2. The President shall lead the Executive Committee, provide leadership for ETNPA, and preside at meetings. The president shall be elected annually.
Section 3. The Vice President shall perform the duties of the office of President in the absence of President and shall succeed the President for an unexpired term. Specifically:
Contact person for employment opportunities.
Performs other duties assigned by the President.
Section 4. The Secretary/Treasurer ensures that records are maintained. Specifically:
Serves as a voting member of the board.
Ensures that copies of the minutes of each meeting are provided to the President, other officers, and committee members as appropriate.
Maintains current copies of the ETNPA by-laws.
Performs other duties as may be assigned by the President.
Maintains current membership list.
Ensures that the association maintains accurate financial records.
Reviews expenditures and financial status on a regular basis to ensure overall fiscal integrity.
Ensures that regular financial reports are submitted to the board and presents annual financial report to the membership.
In the event this group disbands, treasure monies remaining will be donated to the Texas Nurse Practitioner Foundation.
Section 5. The Past President shall serve in an advisory capacity to ETNPA.
Serves for one year after the completion of his/her presidency as an advisor.
Attends Executive Committee meetings.
Carries out any duties assigned by the President.
Serves as a voting member of the Board.
Section 6. The Executive Committee shall be composed of the elected officers of ETNPA, the Past President and appointed Committee Chairs. The Executive Committee shall meet at least biannually in January and September. For all actions, a quorum shall be the President and 50% of the Executive Committee. Annual Reports from all Executive Committee members and Chairpersons must be submitted in writing to the President in March. The President will present an Annual Report to the Membership in May. By-laws will be reviewed annually in January. Proposed amendments will be reviewed by the Executive Committee and submitted to the Regular membership for a vote along with yearly elections. The Executive Committee will develop a yearly calendar at the September meeting.
Section 7. Transition to Office. Transition of materials and a brief orientation to office shall be the responsibility of the outgoing officers.
Section 8. Succession to Office. In the event of resignation or incapacitation of the President, the Vice President shall succeed. In the unlikely event that both the President and Vice President are incapacitated the order of succession shall be delegated to the Secretary/Treasurer.
Section 9. In the event of vacancy on the Executive Committee, other than the office of President, the Executive Committee will fill the unexpired term with a qualified ETNPA member. The appointee will be an eligible voting member of the Board.
Section 10. An elected officer will not serve more than 2 consecutive terms in the same position.
Section 11. ETNPA officers are expected to by present at business meetings.
Officers may be removed for missing two meetings without cause by a majority vote of the membership or the officer may voluntarily resign.
Article VI. Election of Officers
Section 1. Nomination for Office: The Nominating Committee shall be appointed by the President in January and receive from the Secretary/Treasurer a current membership list from which to select a slate of candidates. The Nominating Committee will present the slate of candidates to the Executive Committee in February. The Secretary/Treasurer will present these candidates to the membership via ballot in March. Officers will be announced at the May meeting. Nominations will not be accepted from the floor after the nominating committee has presented its slate of candidates.
Section 2. Election results shall be communicated to the membership in the manner selected by the Executive Committee. Candidates will be notified of the results. New officers shall assume office September 1st with orientation to office in August.
Article VII. Meetings of the Membership
Section 1. Annual calendar of meetings will be established by September by the Vice-president and communicated to the membership. ETNPA will not conduct business June through August or December.
Section 2. Membership shall be notified in advance of all program/business meetings.
Section 3. All business, except that specifically designated in the by-laws, shall be decided by a majority of all voting members. Members will be give a 30 days notice on any business requiring a vote. Proxy votes, if the member will be unable to attend the business meeting in person, may be submitted to the Secretary-Treasurer electronically or by mail…
If a majority is not available in person or by proxy at the time of a vote, the Executive Committee will determine the course of action.
Section 4. Robert’s Rules of Order all govern the conduct of business at all meetings, except where superseded by these by-laws.
Article VIII. Committees
Committees shall be appointed as deemed necessary by the Executive Committee and Chairs and become part of the Executive Committee. Committees may include but are not limited to those listed:
ARTICLE IX. Webmaster
Section 1. The executive committee will be responsible for the hiring or appointment of a webmaster after the candidates are presented to the voting membership for approval by a majority vote. The webmaster may be a non-nurse practitioner. The position of the webmaster will be reviewed annually by the communication committee who will report its review and recommendations to the Executive Committee. The webmaster may be retained or removed by a majority vote by the voting membership based on said review.
Amended and approved by membership; 5-2006, 11-2008, 9-2013